2025 MA Vestry Meetings
Ministry Area Vestry Meetings should be held no later than 30th June 2025.
The following items of business should be conducted at this MA Vestry Meeting:
Receive and approve the MA Accounts (and its constituent church accounts if available).
MA Church Wardens:
Nominate and vote on the 2 MA Church Warden posts. MA Church Wardens should be admitted to office on the Sunday following the Ministry Area Vestry meeting. On that day please complete: NF2 MA Church Warden Declaration Forms.
MA Officers roles:
Nominate and vote all MA Officer roles for the coming year. This information should be input to the NF4 form during your MA Vestry Meeting (by your MA Administrator or nominated alternate).
Ministry Area Council Members/Trustees (MAC):
Nominate and vote all remaining Ministry Area Council Members/Trustees (MAC). Each church should have the opportunity to be represented. Each representative will be ex-officio members of their respective church committees (if such a committee exists).
This information should be input to the NF4 form during your MA Vestry Meeting (by your MA Administrator or nominated alternate).
Note that New Trustees should also complete both of the NF1: New MAC Trustee notification form and Charities Commission Trustee Declaration form.
Diocesan Representatives:
Review your current MA representatives on the Diocesan Standing Committee and the Diocesan Board of Finance (full board)
A list of your current representatives will be provided to your MAL and MAA for review at your meeting; this information should be input to the NF5 form during your MA Vestry Meeting (by your MA Administrator or nominated alternate).
The information above, along with copies of the 2025 notification forms, have been shared with your MA Administrators and MA Leaders, ready to complete during your MA Vestry Meeting.
The following supporting document booklets may also be useful as you prepare for your meeting:
Role Descriptions of MA Officers
Ministry Area Vestry 2025 Diocesan Election Booklet and Diocesan committee vacancies.
All completed forms and a copy of your MA Annual Report, should be returned to the Diocesan Centre by 31st July 2025.
The Charity Commission Trustee Eligibility Declaration form(s) needs to be completed for new trustees and should be handed to your MA Administrator. These will be required by the Charities Commission.
Individual Church Office Holders in 2025:
No hard copy church officer forms will be distributed to churches in 2025, to ease the amount of paperwork passed around the Diocese.
We have instead set up an online Church Officer notification form which is available here.
Churches can use this new facility to notify the Diocesan Centre of their Church Office Holders directly throughout the year. This will ensure that churches can be kept up to date with Diocesan communications, including general notices or role specific statutory updates.
The online form can be used by newly appointed church officers or long-term church officers who need to inform us of a change in contact details. All notifications will be verified by the appropriate cleric or MA Administrator.